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Add, Drop, Withdrawal

Students are responsible for understanding the processes and timelines for adding, dropping, and withdrawing from courses, as well as the difference between dropping and withdrawing. Students are encouraged to meet with a counselor or advisor if they do not understand this process.

Adding Courses

Adding a course means you are officially registered in a course and you assume the responsibility and financial obligation of being an enrolled student.

  • Students may add courses during the Add/Drop period, which is the first five days of the term.
  • Students may add courses any time during the term if the course has not started, and there are still open seats in the course.
  • Instructor permission is required if a student wishes to add a course after the Add/Drop period or after the start date of a late starting course. Students are not officially enrolled in a course until the Add/Drop form has been submitted with the required signatures.
  • Adding courses may not be done over the telephone. Students must add courses online or in person.

Dropping Courses

Dropping a course means that it will not appear on the transcript.

  • Students may drop courses online without penalty during the Add/Drop period, which is the first five days of the term.
  • Some courses begin after the Add/Drop period. Students may drop these courses online through the close of business the day after the first class meets.
  • Dropping a course within the Add/Drop period will result in a full refund of tuition and fees. Refund checks will be issued within fifteen calendar days of the drop.
  • Failure to attend class does not qualify as a drop. Unless you officially drop a course, you are responsible for full tuition and fees.

Withdrawing from Courses

Withdrawing from a course occurs after the Add/Drop period has ended. Withdrawing is the official notification to the college that you will no longer be attending the course. The course will remain on the transcript, and a W will appear on the transcript in place of a grade. A W does not affect a student’s GPA; however, it does affect a student’s completion rate and may lead to academic warning or suspension.

  • The final date for official course withdrawal is the last day on which students may officially terminate their enrollment in a course, and shall be the date on which eighty percent (80%) of the days in the academic term have elapsed.
  • If a course does not meet the entire length of the term, the final date for official course withdrawal shall be established as the date on which eighty percent (80%) of the instructional days for the course have elapsed. 
  • The last day to withdraw for each course can be found on the online schedule.
  • Students may withdraw online through eServices.  In some cases a student may be required to submit an Add/Drop/Withdraw form to the Registrar’s Office.
  • Failure to attend class does not qualify as a withdrawal. 
  • Withdrawing from a course does not result in a refund.

Important Notes about Dropping/Withdrawing

  • Dropping or withdrawing from a course may affect a student’s financial aid, and may require the student to repay a portion of that aid.
  • Students whose cumulative completion rate falls below 66.67% risk being placed on academic warning or suspension.
  • Pell Census Date: Courses added after this date are not considered Pell eligible unless approved through a Pell Census Appeal.

Refunds

Approved refunds will be issued within fifteen calendar days. If Hennepin Tech cancels a course, the college will refund tuition to the student account. Due to requirements in federal law, students who have received financial aid may still be required to pay back all or a part of any financial aid they have received. Contact the Financial Aid Office with questions regarding the return of financial aid.

Some courses are scheduled to meet three or fewer sessions. For those courses, a refund will be issued only if the course is dropped 24 hours prior to the first class session.

A student’s withdrawal from a class may create a tuition refund in some cases. If the withdrawal also leads to the return of Federal financial aid, then the tuition refund will be used to pay back the financial aid program.

Dropping a Course (Reduction of Course/Credit Load)

Courses Starting the First Week of the Term

Students may drop any course during the first five days of the term (Add/Drop Period) and receive a 100% refund of tuition and fees.

Courses Starting After the Fifth Day of the Term

Some courses have a published start date that occurs after the fifth day of the term. A student who elects to drop a course in this category will be provided a refund of tuition and fees on the following basis:

  • 100% Refund Course dropped before scheduled start date
  • 100% Refund Course dropped by the end of the business day following the start date of the course
  • NO REFUND Courses dropped after the 100% refund period

Total Withdrawal from Hennepin Technical College

Students who drop all their credits and formally withdraw from the college will receive a refund of their tuition and fees according to the schedule below. A Student Withdrawal form must be submitted to the Registration Office by uploading it using the Form Uploader to determine eligibility for a refund.

Fall and Spring Term

  • 100% Refund 1st through 5th day of the term
  • 75% Refund 6th through 10th day of the term
  • 50% Refund 11th through 15th day of the term
  • 25% Refund 16th through 20th day of the term
  • NO REFUND After the 20th day of the term

Summer Sessions

  • 100% Refund 1st through 5th day of the session
  • 50% Refund 6th through 10th day of the session
  • NO REFUND After the 10th day of the session

Add/drops may be completed online during the first five days of the semester. After the fifth day of the semester, add/drops and student withdrawals should be completed online. If you encounter problems, contact the registration office. Failure to attend class does not constitute cancellation. Unless you officially drop a course or withdraw from school, you are responsible for full tuition and fees.

If Hennepin Tech cancels a course or if tuition collection is made in error, the tuition will be adjusted without penalty. If a student has received some form of financial aid (grants or loans), all or a part of any refund may be returned to the financial aid program.

Withdrawal from College/Return of Title IV Funds (Financial Aid Recipients)

If a student completely withdraws from all credits for a term before the 60% point of that term, the financial aid disbursed is subject to the State and Federal Return of Title IV Funds. Students earn financial aid in proportion to the time they are enrolled up to the 60% point of the term. The unearned share of financial aid is returned in the following order: Federal Unsubsidized Stafford Loan, Federal Subsidized Stafford Loan, PLUS Loan, Federal Pell Grant, Federal SEOG. State financial aid programs are refunded to the Minnesota Office of Higher Education/State of Minnesota. The student may need to repay a portion of financial aid he/she received. If a student withdraws before his/her financial aid is disbursed, the student is responsible for the tuition due to the college. Failure to attend class does not qualify as a withdrawal from the college.

Last Day of Attendance/Return of Title IV Funds (Financial Aid Recipients)

If a student receives all Fs for a semester, the financial aid office is required to determine the last date of attendance. The amount of aid earned is determined by the last date of attendance and any unearned aid will be returned to the financial aid programs. The student may need to repay a portion of financial aid he/she received.